Holiday Bazaar Vendor Info & Rules October 19th, 9am-4pm
General Rules
St Phillip Benizi (SPB) would like to offer space in their hall to have a Holiday Bazaar for the community. All spaces must comply and operate within the guidelines of this page, the application, and the signed contract. They must meet both the Health Department and Fire Department codes, as applicable.
Set-Up and Hours of Operations
Vendors must arrive and set up between 7pm-9pm on Friday, October 18th or between 7am-9am. Loading and unloading will be done through the front double doors of the hall. Vendors must operate their space(s) until the Bazaar closes for the day at 4:00pm, and vendors are then able to begin breaking down. Please be cautious of pedestrian traffic and other vendors. Vendors must vacate the Bazaar by 5:00pm.
Vendor Decorum
Spaces and products should be attractively displayed, and business conducted in an orderly and businesslike manner. Shouting or other objectionable means of soliciting trade will not be tolerated. No profanity, abusive conduct, alcoholic beverages, space sharing (unless approved by SPB prior to the event) or resale of spaces. No smoking or pets allowed during event hours, except for registered service animals.
Prohibitive Merchandise
SPB reserves the right to approve the contents of all exhibits and reserves the right to prohibit or expel any merchandise that is out of keeping with the character of the Bazaar. The list of prohibited items includes, but is not limited to: weapons, tobacco products, pornography, counterfeit merchandise, live animals, fireworks, and in-general re-sale items (CDs, tube socks, etc.).
Compliance
Complaints against a vendor, regardless of the matter, must be directed to the attention of the Bazaar coordinator. If SPB determines, in its sole discretion, that a vendor has violated any provision of these guidelines, it will issue a written warning. Failing to comply with the written guidelines can result in expulsion. SPB reserves the right to: cancel a vendor’s application at any time if and when SPB finds a vendor in violation of any of the aforementioned guidelines and eligibility requirements, including the Health Codes; revise guidelines at any time as it deems appropriate; approve and/or disapprove of any item brought to the SPB. All vendors will allow a Bazaar representative to visit their space. Business Insurance is recommended for vendors. Theft or destruction of product is the sole responsibility of the vendor.
Vendor Parking
Vendor parking will be across the street from the Saint Philip Benizi parking lot, in the dental office parking lot both days. Permission has been given by the business. If you need special accommodations, please contact Leslie Bossen at 503-658-3797.
Vendor Spaces and rent
SPB has a one-event contract (2019) with Bazaar vendors. Predetermined space locations are decided by SPB. Vendors must remain within the parameters as designated by SPB. The vendor’s entire set-up should not protrude onto the walk-ways or emergency access areas in order to conform with fire department regulations and the Americans With Disabilities Act.
Vendor fees are outlined in the registration form/contract and must be paid prior to the event. Payment made be made by check made payable to St. Philip Benizi Catholic Church, check, online or cash.
Building and safety requirements for holiday display apply. Extension cords or anything that generates heat is not allowed; however, a UL approved small lamp or other low wattage (60w or less) non-heat generating item may be used if it can be plugged into a surge protector directly into a wall socket, with no extension cord or safety risk. If you would like to have a space located next to an electrical outlet, be sure to make that known when returning the registration form or please call one of the Bazaar contacts listed at the end of these guidelines, and state what type of plug-in item you have. These tables are limited and will be assigned first come-first served, and your plug-in item is subject to approval.
Participants are responsible for setting up and managing their own spaces.
Participants are responsible for their table clean up at the end of the event. The event will end promptly at 4:00pm to allow for room clean up and restoration.
Participants are responsible for supplying their own change fund, and accept non-cash payment (checks/credit) at their own risk.
Merchandise must fit safely on or under display devices/tables and not obstruct views of exits, impede on walking spaces, or pose a tripping/safety hazard.
Vendors must staff their own tables. SPB is not responsible for any loss or theft.
Each vendor is solely responsible for complying with federal, state, and local tax requirements.